Get it read - how to disseminate your publications: March 2016

Get it read - how to disseminate your publications

This morning was dedicated to getting your research disseminated to the widest audience possible with information on: 

  1. ORCID identifer
  2. Researcher ID from Thomson Reuters 
  3. Journal Table of Contents Alerts
  4. Uploading to Arrow - the IT Tallaght instutitional repository 
  5. Uploading to Research Gate
  6. Uploading to 

ORCID identifier presentation

Researcher ID presentation

Research Gate outline - video

How to use Journal TOCs to create e-mail alerts - outline video

Introduction to Academia.Edu video

Using Digital Commons / Arrow Institutional Repository

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How to publish with Springer [training]: March 2016

How to get published 


Springer how to get published

NEWS: Springer and Macmillan have combined with Nature to create Springer Nature this includes: Biomed Central, Apress, Scientific American and over 130,000 e-books - with the aim of publishing 10,000 e-books per annum.

Author & Researcher Resources

  • ·
  • ·
  • ·        LaTexSearch.  com
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Journal Selector

At click on journal selector, enter your title or abstract and search to match a Springer journal to your research. It is important to do this as most rejections, are because you have chosen to submit to the wrong journal. The journal selector includes the journal’s impact factor and selects journals from the Springer Link Biomed and Nature stables.

LaTexSearch allows you to search for a code or a formula and identifies instances where materials published on the Springer link platform with them. This allows you to read about your area of research in preparation for writing.

Springerlink has tutorials on YouTube and six modules for authors is to hone their skills. These tutorials include information on being a peer reviewer.

 70% of traffic on the Springer platform come via Google.

Some Springer journals are a hybrid in that some follow traditional subscription models while including open access articles.

Why publish

Research is not complete unless it has been published, this being the traditional way of academic communication and adding credibility to your results. It’s important to consider this as you do your research. Existing publications can be used to support subsequent applications for grants and funding. Articles published in high impact factor journals can assist academics in raising their profile when seeking professorships.

Changes in publishing

The past decades have seen a significant increase in papers submitted to journals. For example 20 years ago China accounted for a five per cent of papers submitted, whereas now it equals those from the USA. In the same period the number of journals hasn’t increased in line with the number of articles submitted providing editors with significantly more work.
Ireland has a lot of output for a small country. In 2014 there were 10,000 articles published by Irish Researchers.

Types of journals

Letter: Articles are 5 to 10 pages long, very focused, quickly available and peer reviewed – good for getting initial research out there.
Traditional: this accounts for the majority of journals, articles are 10 to 20 pages long, with a research topic and are peer reviewed
Review: These are very large articles which survey an entire topic. The Editor In Chief may commission a 30 to 50 page report. These can be done by junior academics such as postgraduates.
Trade: these are not peer reviewed and are mostly for industry and trade associations. They attempt to use more layman language.
Mega journals: These tend to be open access and broad in scope. For example: PLOS one. They accept work which is scientifically valid but not necessarily a development or  new information. Some editors will transfer an article to this type of journal if it not suitable for  peer review specific journals. Some mega journals have impact factors.

Tips for writing

Read around the subject before you write. Write in a clear concise manner. Review colleagues’ papers and read the journal you want to publish in.
Editors want:
  • ·      Novel
  • ·        Interesting
  • ·        Important

Citations are a very important as they increase the impact factor of the journal, therefore editors want papers that are suited to be cited.

Tailor your writing to the journal. Check its aims and scope but only when your research is complete.
It is free to publish in a traditional subscription model journal. Open access articles incur a fee to cover costs of publishing. Some institutions or national consortia may have agreements in place re there costs.

Selecting a journal to publish in

Read the instructions for authors. Speak to your supervisor. Find out where they publish. Your supervisor may have a relationship with one particular journal and can help you get started. Ask library staff, check where collaborators and competitors are published. Check the journal’s impact factor, this should be clearly seen on a journal homepage. If it doesn’t have an impact factor question this or consider whether you should publish with them. Look at the references in your own paper and for the journals where they were published. Avoid journals with no clear submission or peer reviewing process.
Make sure you submit good metadata:
  • ·        Title
  • ·        Author Name
  • ·        Keywords
  • ·        Abstract

 This information impacts on the discoverability of your article for search engines.


In your introduction include why the research was done, explain the methodology, why the method was selected and how everything was accomplished.
Use a reference manager to manager your citations.


Make sure you have the agreement of all authors in advance of submission.
Credit everyone involved.  
Include a cover letter.
Follow the author instructions.

Never submit to more than one journal at a time as this is unethical behaviour. You will have to sign a declaration that you have not submitted your articles elsewhere.

Springer provides a language service if you have a language issue and you can pay for this.
Conference proceedings are a grey area. Check with the conference organiser as the proceedings may be published elsewhere. If your article is amended or improved it may be subsequently suitable for journal publication.

Your cover letter is usually to an Editor In Chief who is a professor or senior academic. Address them personally. Keep it short and concise.  Give the background and why this journal is suited to publishing your research. Identify what’s unique about it.  Recommend reviewers. Give reasons to exclude specific reviewers, for example, members of competing research groups.
Make sure you have permissions from copyright owners.
Ensure no data is fabricated or falsified. Springer cross checks articles against iThenticate for duplication and plagiarism. Copyright applies to quotes and tables, as in anything other than very short quotes need permission. Springer journals cross check to highlight these issues against proceedings, journals and grey literature.

Misconduct includes: [sliding scale]
  • ·        Not acknowledging a funding body
  • ·        Conflict of interest
  • ·        Disputed authorship
  • ·        Plagiarism or duplication
  • ·        Fabrication or falsification of results

Apply for an ORCID id before you submit your article, and use it to link all variants of your name. Use this in your submission.

Springer is all online submission.

The editorial boards of journals are the main reviewers. It is very seldom one will get a straight acceptance, and a straight rejection normally means the article is out of the scope of the journal. Peer review introduces self-regulation, quality control and credibility to a journal’s reputation. Most papers needed major revision and this can happen up to three times for one article. It is very important to address all comments as the Editor In Chief would check these are addressed. Most Springer journals use a single blind peer review. The reviewer is selected by the Editor In Chief. There is a trend towards peer review post publication where the review process is crowd sourced.

Reasons for rejection:
  • ·        The article is too obscure
  • ·        The article didn’t follow all for instructions
  • ·        Novelty
  • ·        Research question
  • ·        Methodology
  • ·        Analysis
  • ·        Conclusion

Once accepted, publication is very fast. Springer has an online first policy, which makes articles available a few days or weeks post acceptance. Articles are often published online while waiting to be assigned to an issue.

A retracted article remains published but marked as retracted. It has retracted written on the article and notes as to why it was done. Errata are also issued, this being a better option to acknowledge something was missed in an article.  

Open Access Publishing

The open access publishing is a big development. Traditionally it’s free to publish in a subscription model journal, whereas with open access payment is required to publish an article. This payment may be made by the author, the funder, or the home institution. The open access model places the costs with the author, whereas the traditional subscription model places the costs with the journal. Check with the publisher, which model they’re using. Open access has a moral force behind it. It is becoming a requirement to publish publicly funded research in open access journals. There are different models, which vary from gold to green. Post articles after the embargo period to your open access institutional repository.  Be aware of the LICENSE you use. For example, you might want to use CCBYNC [Creative commons, acknowledged, non-commercial use]. Check the creative commons website for more details.

 Springer open access is on line only and is by continuous publication. The year is the volume. There are no issues. Some traditional journals are moving to this model with the year as the volume too. Springer open access is still rigorous in its peer review and some of the titles have high impact factors. Be wary of less reputable open access publishers. Check the directory of open access journals Open access is the fastest growing part of academic publishing.

Impact factor

Impact factor is one element of desirability of publishing in a journal. Impact factor works on a two year cycle, by subject. Some subjects have more or higher impact factors than others. For example, applied science. The concept was developed by Thomson / ISI and takes into account self-citation. Be conscious that your academic supervisor may know about the culture of the journal in which you wish to publish and may advise you in light of this. Impact factor is a blunt instrument.  Check the ISI index or Web of Science for your area.

h- index is another form of measure. It takes the total citation of the paper not just the last two years. Your h-index will slowly increase over the course of your career. Altmetrics is a new way of measuring where social media or online impact occurs, and uses a very sophisticated algorithm.
New introductions in this area are book and chapter metrics which work along same lines as other metrics.

Consider setting up a profile on Google Scholar, which will provide you with an author profile page.
MS Academic Search also has author profiles.

Book publishing with Springer

An editor edits 100-140 books per annum. Each book is different. All Springer books are published as e-books. Production takes 2 months from acceptance of a proposal. The print model took a year to produce a book. Springer has 210,000 ebooks. These are DRM free, in order to make them as usable as possible. The E version of the book will appear first, with print copies available on demand. Print copies are available in black and white only.
The different types of books are:
·        Monographs
·        Conference proceedings:
o   There is often a deal with publishers to guarantee a number of purchased copies.
·        Textbooks
·        Major reference works
o   which can be multiple volumes, atlases or encyclopaedia
·        Contributed volumes
o   For example, Springer online reference works [] can be updated in real time, but are subjected to quality control and peer review in an on-going manner.
·        Springer brief: c. 50 pages or so focused on the subject area.
o   Consider this if an article is too long.
Springer work on the basis of electronic version first. Springer briefs have circa 4000 downloads per year and this can be seen via the book metrics tools. The author gets a complimentary copy of the book.
The process:
  • ·        Proposal is submitted, including the table of contents
  • o   This is done to the Editor using a standardized form
  • ·        Proposal is peer reviewed
  • ·        Prepare your manuscript
  • ·        Submit your manuscript
  • ·        You don’t have to format the book
  • ·        You don’t pay to publish the book
  • ·        Check the proofs

·        Springer pay the author a nominal fee to publish
·        If you publish a book or a journal from the Springer stable you get a 40 per cent discount with Springer for the rest of your life
·        There is no actual peer review of the book.

Presentations by Springer Verlag

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Saturday opening times from 9th April...

Library opens on the following Saturdays
APRIL: 9th, 16th, and 23rd
Closed Saturday 30th April due to the May Bank Holiday Weekend

MAY: 7th, 14th and 21st

For full details of library hours, events and exhibitions see:
Library Hours
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Library Hours April and Saturday Opening..

08:00 - 20:00
FRIDAY 08:00 - 17:00
(Library desk service Monday - Friday starts at 10:00)

SATURDAY 9th, 16th and 23rd April
 10:00 - 17:00

Closed Sundays and Bank Holiday Weekends
For full details of library hours, exhibitions and events see

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