The past week has seen a series of training sessions in the library. These ranged from using Refworks, integrated with FindIT search, to how to submit a proposal to publish a book. The notes below include highlights from different daily sessions.
This webinar was hosted by Beth Reiten from Refworks. Beth showed how to set up and account and use the integration features to save results from Find IT straight into RefWorks without having to do anything more than save to the Find IT folder.
Beth spent some time showing how to drag and drop a document into Refworks, highlight, annotate and share it.
Also illustrated was the use of the 'export to Refworks' option in databases such as Science Direct and Academic Search Complete. This is a seamless process, exporting the file directly into Refworks without and need to work with a separate downloaded file.
Citations can be entered manually, but the 'Export to Refworks' and
Folder / Collection structures, and removing of duplicates were introduced. Sharing of citations, document and collections was outlined.
Selecting a citation style, and using it to generate automatic bibliographies to copy and paste for use elsewhere was an interesting segment.
Refworks tools, such as the browser citation capture tool 'Save to Refworks' and the word processing plug ins for MS Word and Google Docs. These can be used to insert in line citations, which can be used to generate a bibliography at the end of the document.
A recording of the webinar is available online
ITT New RefWorks-20160307 1505-1
Monday, March 7, 2016
10:05 am | Eastern Standard Time (New York, GMT-05:00)
Refworks and Find IT (Summon)
Endnote Basic: Tuesday
This was a longer session, slower paced, which focused on the web based version of the Endnote reference management platform. Our trainer was Bob.
Collecting citations can be undertaken several ways:
- Use th collect tab and select the library you want to search, and save results.
- IT Tallaght, British Library, COPAC etc.
- Via Find IT using the export to endnote pop down option in the saved folder.
- Using the web browser plug in
- Using the export to endnote option on databases such as Web of Science and Business Source Complete
Some exports save as .ris files. Click on the file to upload it to EndNote, and log in if prompted.
Once set to Endnote, Bob our trainer suggested adding them to groups as we go in order to keep some structure on them. The group concept is like a folder.
+3,500 citation styles are available in Endnote. If you do not see the one you want, contact the library and they can add more.
There is a MS Word plug in which facilitates in line citations, including multiple authors, and the generation of a bibliography based on these. Edits to citations should be done in Endnote not word, as they may be last at the next update of Endnote into word.
This plugin can reformat your citations and bibliography into another citation style at the click of a button.
Bob advises reviewing your citations as you import them to ensure you have all the data you need, and removing duplicates as you go.
Files can be attached to a citation, this is indicated by a blue paper clip under the entry.
Connect is a new social media type service where you can create a profile of yourself and connect to research and researchers of a similar vane.
The match tab allows you to find a journal that matches you to journals which match the research you wish to publish. Input your title and/ or abstract and the search results will suggest journals which might be a good match for your subject matter.
Training videos for Endnote
Mendeley training was delivered by Gillian. It is different in that there are three different ways to use use it:
- Web interface
- Mobile App
Mendeley has many of the same functions as RefWorks and EndNote. Documents can be attached to citations, highlighted and annotated.
Your different versions of Mendeley need to be synced each time you use them to make sure you have the same citations in each one.
Abstracts can be previewed in a collapsable third column.
Mendeley will track what you have read in Mendeley
Files can be dragged and dropped into Mendeley and have data automatically generated from them.
The 'Export to Mendeley' option in Science Direct brings the relevant pdf with it.
Groups can be set up to share and annotate documents - permissions dependent.
There is a word plug in which is installed with MS Word closed. It can be found on the References tab / ribbon. The insert citation function links to the desktop version of Mendeley, so you need to be sure everything is synced before you begin. Multiple authors can be cited at once.
You can export your word document without the Mendeley fields for sharing with supervisors / co-authors.
Mendeley will suggest papers based no what others working with the same materials are saving. There is also an option to view related research. You can follow people to see what they are reading, or join groups with similar research interests.
Getting started with Mendeley
How to get published - Thursday
Springer how to get published
NEWS: Springer and Macmillan have combined with Nature to create Springer Nature this includes: Biomed Central, Apress, Scientific American and over 130,000 e-books - with the aim of publishing 10,000 e-books per annum.
Author & Researcher Resources
- · Link.springer.com
- · Academy.springer.com
- · LaTexSearch. com
- · Springer.com/author
At Springer.com/author click on journal selector, enter your title or abstract and search to match a Springer journal to your research. It is important to do this as most rejections, are because you have chosen to submit to the wrong journal. The journal selector includes the journal’s impact factor and selects journals from the Springer Link Biomed and Nature stables.
LaTexSearch allows you to search for a code or a formula and identifies instances where materials published on the Springer link platform with them. This allows you to read about your area of research in preparation for writing.
Springerlink has tutorials on YouTube and six modules for authors is to hone their skills. These tutorials include information on being a peer reviewer.
70% of traffic on the Springer platform come via Google.
Some Springer journals are a hybrid in that some follow traditional subscription models while including open access articles.
Research is not complete unless it has been published, this being the traditional way of academic communication and adding credibility to your results. It’s important to consider this as you do your research. Existing publications can be used to support subsequent applications for grants and funding. Articles published in high impact factor journals can assist academics in raising their profile when seeking professorships.
Changes in publishing
The past decades have seen a significant increase in papers submitted to journals. For example 20 years ago China accounted for a five per cent of papers submitted, whereas now it equals those from the USA. In the same period the number of journals hasn’t increased in line with the number of articles submitted providing editors with significantly more work.
Ireland has a lot of output for a small country. In 2014 there were 10,000 articles published by Irish Researchers.
Types of journals
Letter: Articles are 5 to 10 pages long, very focused, quickly available and peer reviewed – good for getting initial research out there.
Traditional: this accounts for the majority of journals, articles are 10 to 20 pages long, with a research topic and are peer reviewed
Review: These are very large articles which survey an entire topic. The Editor In Chief may commission a 30 to 50 page report. These can be done by junior academics such as postgraduates.
Trade: these are not peer reviewed and are mostly for industry and trade associations. They attempt to use more layman language.
Mega journals: These tend to be open access and broad in scope. For example: PLOS one. They accept work which is scientifically valid but not necessarily a development or new information. Some editors will transfer an article to this type of journal if it not suitable for peer review specific journals. Some mega journals have impact factors.
Tips for writing
Read around the subject before you write. Write in a clear concise manner. Review colleagues’ papers and read the journal you want to publish in.
- · Novel
- · Interesting
- · Important
Citations are a very important as they increase the impact factor of the journal, therefore editors want papers that are suited to be cited.
Tailor your writing to the journal. Check its aims and scope but only when your research is complete.
It is free to publish in a traditional subscription model journal. Open access articles incur a fee to cover costs of publishing. Some institutions or national consortia may have agreements in place re there costs.
Selecting a journal to publish in
Read the instructions for authors. Speak to your supervisor. Find out where they publish. Your supervisor may have a relationship with one particular journal and can help you get started. Ask library staff, check where collaborators and competitors are published. Check the journal’s impact factor, this should be clearly seen on a journal homepage. If it doesn’t have an impact factor question this or consider whether you should publish with them. Look at the references in your own paper and for the journals where they were published. Avoid journals with no clear submission or peer reviewing process.
Make sure you submit good metadata:
- · Title
- · Author Name
- · Keywords
- · Abstract
This information impacts on the discoverability of your article for search engines.
In your introduction include why the research was done, explain the methodology, why the method was selected and how everything was accomplished.
Use a reference manager to manager your citations.
Make sure you have the agreement of all authors in advance of submission.
Credit everyone involved.
Include a cover letter.
Follow the author instructions.
Never submit to more than one journal at a time as this is unethical behaviour. You will have to sign a declaration that you have not submitted your articles elsewhere.
Springer provides a language service if you have a language issue and you can pay for this.
Conference proceedings are a grey area. Check with the conference organiser as the proceedings may be published elsewhere. If your article is amended or improved it may be subsequently suitable for journal publication.
Your cover letter is usually to an Editor In Chief who is a professor or senior academic. Address them personally. Keep it short and concise. Give the background and why this journal is suited to publishing your research. Identify what’s unique about it. Recommend reviewers. Give reasons to exclude specific reviewers, for example, members of competing research groups.
Make sure you have permissions from copyright owners.
Ensure no data is fabricated or falsified. Springer cross checks articles against iThenticate for duplication and plagiarism. Copyright applies to quotes and tables, as in anything other than very short quotes need permission. Springer journals cross check to highlight these issues against proceedings, journals and grey literature.
Misconduct includes: [sliding scale]
- · Not acknowledging a funding body
- · Conflict of interest
- · Disputed authorship
- · Plagiarism or duplication
- · Fabrication or falsification of results
Apply for an ORCID id before you submit your article, and use it to link all variants of your name. Use this in your submission.
Springer is all online submission.
The editorial boards of journals are the main reviewers. It is very seldom one will get a straight acceptance, and a straight rejection normally means the article is out of the scope of the journal. Peer review introduces self-regulation, quality control and credibility to a journal’s reputation. Most papers needed major revision and this can happen up to three times for one article. It is very important to address all comments as the Editor In Chief would check these are addressed. Most Springer journals use a single blind peer review. The reviewer is selected by the Editor In Chief. There is a trend towards peer review post publication where the review process is crowd sourced.
Reasons for rejection:
- · The article is too obscure
- · The article didn’t follow all for instructions
- · Novelty
- · Research question
- · Methodology
- · Analysis
- · Conclusion
Once accepted, publication is very fast. Springer has an online first policy, which makes articles available a few days or weeks post acceptance. Articles are often published online while waiting to be assigned to an issue.
A retracted article remains published but marked as retracted. It has retracted written on the article and notes as to why it was done. Errata are also issued, this being a better option to acknowledge something was missed in an article.
Open Access Publishing
The open access publishing is a big development. Traditionally it’s free to publish in a subscription model journal, whereas with open access payment is required to publish an article. This payment may be made by the author, the funder, or the home institution. The open access model places the costs with the author, whereas the traditional subscription model places the costs with the journal. Check with the publisher, which model they’re using. Open access has a moral force behind it. It is becoming a requirement to publish publicly funded research in open access journals. There are different models, which vary from gold to green. Post articles after the embargo period to your open access institutional repository. Be aware of the LICENSE you use. For example, you might want to use CCBYNC [Creative commons, acknowledged, non-commercial use]. Check the creative commons website for more details.
Springer open access is on line only and is by continuous publication. The year is the volume. There are no issues. Some traditional journals are moving to this model with the year as the volume too. Springer open access is still rigorous in its peer review and some of the titles have high impact factors. Be wary of less reputable open access publishers. Check the directory of open access journals doaj.org. Open access is the fastest growing part of academic publishing.
Impact factor is one element of desirability of publishing in a journal. Impact factor works on a two year cycle, by subject. Some subjects have more or higher impact factors than others. For example, applied science. The concept was developed by Thomson / ISI and takes into account self-citation. Be conscious that your academic supervisor may know about the culture of the journal in which you wish to publish and may advise you in light of this. Impact factor is a blunt instrument. Check the ISI index or Web of Science for your area.
h- index is another form of measure. It takes the total citation of the paper not just the last two years. Your h-index will slowly increase over the course of your career. Altmetrics is a new way of measuring where social media or online impact occurs, and uses a very sophisticated algorithm.
New introductions in this area are book and chapter metrics which work along same lines as other metrics.
Consider setting up a profile on Google Scholar, which will provide you with an author profile page.
MS Academic Search also has author profiles.
Book publishing with Springer
An editor edits 100-140 books per annum. Each book is different. All Springer books are published as e-books. Production takes 2 months from acceptance of a proposal. The print model took a year to produce a book. Springer has 210,000 ebooks. These are DRM free, in order to make them as usable as possible. The E version of the book will appear first, with print copies available on demand. Print copies are available in black and white only.
The different types of books are:
· Conference proceedings:
o There is often a deal with publishers to guarantee a number of purchased copies.
· Major reference works
o which can be multiple volumes, atlases or encyclopaedia
· Contributed volumes
o For example, Springer online reference works [springerreference.com] can be updated in real time, but are subjected to quality control and peer review in an on-going manner.
· Springer brief: c. 50 pages or so focused on the subject area.
o Consider this if an article is too long.
Springer work on the basis of electronic version first. Springer briefs have circa 4000 downloads per year and this can be seen via the book metrics tools. The author gets a complimentary copy of the book.
- · Proposal is submitted, including the table of contents
- o This is done to the Editor using a standardized form
- · Proposal is peer reviewed
- · Prepare your manuscript
- · Submit your manuscript
- · You don’t have to format the book
- · You don’t pay to publish the book
- · Check the proofs
· Springer pay the author a nominal fee to publish
· If you publish a book or a journal from the Springer stable you get a 40 per cent discount with Springer for the rest of your life
· There is no actual peer review of the book
Get it read - Friday
This morning was dedicated to getting your research disseminated to the widest audience possible with information on:
- ORCID identifer
- Researcher ID from Thomson Reuters
- Journal Table of Contents Alerts
- Uploading to Arrow - the IT Tallaght instutitional repository
- Uploading to Research Gate
- Uploading to Academia.edu